On the surface, we all acknowledge that we should be backing up our organization’s data. However, there are a surprising number of businesses that are not doing this; not regularly, not securely, or not at all. We encounter companies all the time – and these aren’t small companies, either – who are backing up data to an external drive and taking it home with them, or worse yet, not backing up data at all. Pretty shocking, isn’t it.
Is that your organization? Are you wondering how to get started and what options you have?
Maybe you have heard of the 3-2-1 rule for data backup. It’s a simple yet effective rule.
- Have 3 copies of your data (the original + 2 copies)
- Store on 2 media types
- Keep one copy off-site
Why? Because data loss will happen. Your company is not immune. Most studies show human error and hardware failure represent nearly half of the causes of data loss.
This chart shows the various ways data is lost. It’s based on the 2017 Data Health Check Report from Databarracks.
Additional statistics show that 50% of all hard drives fail within 5 years. And, even if your hardware doesn’t fail and your employees never make a mistake, a software failure or ransomware can get you. Ransomware attacks more than doubled from 2016 to 2017. And, local data backups can be rendered useless by some ransomware.
Are you convinced now that your organization needs an enterprise data backup solution?
You have options.
First, and foremost, you need a local backup. A local backup will facilitate quick retrieval of lost files. A local backup also means you can take more frequent incremental backups. Ask yourself how much data you can afford to lose. If it’s no more than 1 hour – i.e., all the company data that was created in the past hour – then you need to be backing up your data hourly. A local backup solution is a must.
But a local backup solution only satisfies part of the 3-2-1 rule. It gives you 1 of the 2 copies. It may give you a second media type. But it does not give you a copy off-site.
You have a few options for off-site backup. Basically, those boil down to do it yourself or hire it out. There are valid use cases for both options. The decision depends on what your business requires for recovery time, recovery assurance, cyber-threat protection, and budget.
One final note: File Sync and Share (FSS) solutions are not enterprise backup solutions. File Sync and Share solutions include DropBox, Google Drive, Microsoft Sharepoint and others. FSS solutions are purpose built for sharing and collaboration, not for security and data protection. FSS solutions are great for enabling teamwork but you shouldn’t bet your company’s data security on them.
CloudSAFE offers Backup as a Service. To learn more about our offering, check out our BaaS solution page.